Admission

Admission to the Undergraduate (UG) and Postgraduate (PG) programmes of S.K.C.G. (Autonomous) College, Paralakhemundi, is made strictly through the Student Academic Management System (SAMS), the centralised online admission platform of the Higher Education Department, Government of Odisha. The College does not admit students outside this process. Applicants are advised to read this page carefully together with the Common Prospectus published on the SAMS portal each year. In case of any difference between this page and the guidelines or notifications published on the SAMS portal, the latter shall prevail.

Official portal: www.samsodisha.gov.in
Sanjog Helpline (toll free): 155335 / 1800-345-6770 (6:00 AM to 10:00 PM, all days)

1. Admission Process at a Glance

  1. Register on the SAMS portal and fill in the Common Application Form (CAF) online, giving choices of College and Major subject (UG) or subject (PG).
  2. Pay the CAF fee online.
  3. Admission is made in Phases (Phase-I and Phase-II), each with one or more selection rounds and a Waiting List / SPOT round, in the order of merit and reservation as notified.
  4. When a seat is allotted, choose the counselling option shown in the SAMS e-Space, pay the fee (if applicable) online, and download the Intimation Letter.
  5. Report to the College on the notified dates with the Intimation Letter and original documents for verification and completion of admission.

The dates for each Phase and round are notified every year on the SAMS portal and are displayed on the College notice board and website.

2. Free Education and Programme Categories (Gyanodaya Scheme)

  • Students of Regular Mode UG and PG programmes in Government and Non-Government Aided Colleges admitted through SAMS are eligible for free education (no admission fee) under the Gyanodaya Scheme, as notified by the Government of Odisha.
  • In the CAF, the applicant selects the programme category: Regular Mode (no admission fee), Self-Financing Mode (fee payable) or Both. The selection is confirmed through OTP. Changing the category deletes the choices already made.
  • An applicant opting for Regular Mode gives consent, through OTP, to an undertaking to (i) attend classes in physical mode with a minimum of 75% attendance in each quarter to remain eligible for the fee waiver; (ii) record daily attendance through the biometric / digital attendance system; and (iii) pay the applicable fee directly if the 75% attendance is not maintained.
  • An applicant who opts for "Both" and is allotted a Self-Financing seat must pay the fee before taking admission.
  • The Intimation Letter is issued free of cost for Regular Mode seats. For Self-Financing seats, the fee must be paid before the Intimation Letter can be downloaded.

3. Undergraduate (UG) Admission

3.1 Eligibility
  • Applicants must have passed the +2 examination of the Council of Higher Secondary Education (CHSE), Odisha, or an equivalent examination of a recognised Board. Students appearing in the +2 examination may apply before the declaration of results and upload their marks later.
  • Science students may apply for Science, Arts and Commerce streams; Arts students for Arts and Commerce; Commerce students for Commerce and Arts.
  • Diploma holders (after Class X) are eligible, but not for Biological Science subjects. Lateral-entry diploma holders (after ITI) are not eligible.
  • A candidate may submit only one CAF. Duplicate applications are rejected. Aadhaar details are compulsory, and APAAR / ABC ID is requested.
3.2 Application Form and Fee
  • Application is made online through the SAMS portal. A minimum of five choices (College and Major subject) must be given.
  • The CAF fee is notified each year (a lower fee applies to SC and ST candidates). It is exempted for PwD candidates, children without biological parents, Green Passage candidates, residents of Child Care Institutions and Transgender candidates. Payment is online only.
  • State scholarships (such as the Laptop Scheme, e-Medhabruti, Vyasakabi Fakir Mohan Bhasabruti and Gopabandhu Sikhya Sahayata Yojana) are processed on the basis of the CAF; residence, income and caste certificates should therefore be uploaded.
3.3 Academic Structure (NEP-2020)
  • Seats are allotted through SAMS on the basis of the Major-I preference. Minor, Multi-Disciplinary Course (MDC), Ability Enhancement Course (AEC), Skill Enhancement Course (SEC) and Value Added Course (VAC) are allotted at the College level according to preference, merit and availability, without reservation or weightage.
  • Programme structures include Single Major with two Minors, Dual Major, and Three Minors, as notified. Under the "Earn While You Learn" Academic and Employability Development Programme (AEDP), a Dual Major structure is offered in notified subjects of notified Colleges.
3.4 Reservation and Weightage (Phase-I)
Scheduled Caste (SC) 16.25%
Scheduled Tribe (ST) 22.5%
Socially and Educationally Backward Classes (SEBC) 11.25%
Persons with Disability (PwD) 5% (maximum 10% of intake per subject)
Ex-Servicemen (ESM), Sports Diploma Persons (SDP), Children of Martyrs (CoM) 1%

Reservation is applied as per the norms of the Government of Odisha in force. Weightage is allowed for NCC, NSS, Rover and Ranger, and Sports achievements, subject to a ceiling of 10% of seats and 10% of marks. International sports achievers are allotted directly to their first preference. Certificates must be genuine and valid: the sports weightage certificate is accepted only online with QR code through the Sports Odisha portal; PwD certificates must be generated through UDID and are verified through the CDMO; SC / ST certificates must be issued by a competent authority to a domicile of Odisha; e-District barcode certificates are validated online.

Tie-breaking: Arts and Commerce: marks in English, then Modern Indian Language (MIL), then date of birth. Science: marks in English, then Chemistry, then date of birth.

3.5 UG Phase-I
  • Phase-I is conducted in multiple rounds. Reservation and weightage apply in the initial rounds; de-reservation is applied in the final selection round as per Government guidelines; the last round is the Waiting List / SPOT admission.
  • Choice filling may be re-opened before a later round for applicants who have already applied in Phase-I, without a fresh CAF fee. If the choices are not modified, the existing preferences continue.
  • Seats are allotted on the order of preference and merit. Applicants must exercise a counselling option (Section 5) for every allotment. Not choosing any option amounts to rejection of the seat.
3.6 UG Phase-II
  • Open to applicants who did not apply in Phase-I, applied but were not selected, were selected but did not take admission, or were admitted in Phase-I. Phase-I applicants log in with existing credentials and fill a fresh CAF without paying the CAF fee again; fresh applicants register and pay the CAF fee.
  • Choices of College / subject with no current vacancy may be given; they are considered if a vacancy arises.
  • Phase-II has one selection round and one Waiting List / SPOT round. Selection is on merit only. There is no reservation or weightage and no Freeze / Slide / Float in Phase-II.
  • Selected applicants download the Intimation Letter, pay the fee online (if applicable) and report to the College. No Intimation Letter is issued for SPOT admission; the fee is paid directly as shown in the e-Space.

4. Postgraduate (PG) Admission

4.1 Eligibility and Entrance Test
  • Admission to PG programmes is based on the marks obtained in the Common PG Entrance Test (CPET), which is mandatory, with weightage added as notified.
  • The applicant must hold a graduation degree from a UGC-recognised university with at least 45% marks or 5.0 CGPA (CGPA is converted to percentage by the formula (CGPA minus 0.50) x 10). Final-year students may apply.
  • For subjects where it is required, the applicant must have studied at least 24 credits of Elective Papers at UG level in that subject. This is not applicable to "Any Graduate" subjects as notified.
  • CPET is a multiple-choice test of 100 questions of 100 minutes, with +1 mark for each correct answer and -0.25 for each wrong answer.
4.2 Application Fee and Choices
  • The CAF fee is notified each year; it is charged for the first subject with a lower fee for each additional subject (maximum three entrance subjects and five PG subjects), and a lower fee applies to SC and ST candidates. It is exempted for PwD, Transgender, orphan, child without biological parents, child of a single-mother family and residents of Child Care Institutions.
  • Applicants lock 1 to 10 choices after entering their graduation marks.
  • Tie-breaking: CPET marks, then +2 marks, then date of birth, then alphabetical order.
4.3 Reservation and Weightage

Reservation is as per Section 3.4. Weightage is allowed for NCC, NSS, Rover and Ranger, and Sports achievements; NCC, NSS and Rover / Ranger weightage is valid only if earned at the graduation level. Inter-university and inter-college sports achievements and National-level sports achievements are considered as notified.

4.4 PG Phase-I
  • Phase-I has three rounds: Round 1 (reservation and weightage apply; Freeze / Slide / Float), Round 2 (final selection round with de-reservation; applicants who earlier opted for Slide / Float see only the Freeze option) and Round 3 (Waiting List / SPOT).
  • Applicants admitted in Phase-I, or allotted their first preference, cannot participate further in the subsequent rounds of Phase-I.
  • In Phase-I, the graduation / equivalent certificate must be produced within one month (30 days) of admission. In Phase-II it is mandatory at the time of admission.
4.5 PG Phase-II
  • Open to CPET appearers who were not selected in Phase-I, were selected but did not take admission, or did not exercise choices in Phase-I. Applicants admitted in Phase-I may also apply (a physical CLC is then required). Applicants log in with the same credentials and lock fresh choices.
  • Phase-II has one selection round and one Waiting List / SPOT round, on merit only. There is no reservation or weightage and no Freeze / Slide / Float.
  • If PG seats remain vacant after the closure of admission, the University / affiliated Colleges may fill them through a separate own-level entrance test for non-CPET applicants, details of which are published through the SAMS portal.

5. Counselling Options (Phase-I)

Option Meaning
Freeze The applicant is satisfied with the allotted College and subject. The fee (if applicable) is paid online, the Intimation Letter is downloaded and the applicant reports to the College. Admission is final.
Slide The applicant accepts the seat but seeks a better College and / or subject from higher preferences. The fee is paid online; the applicant need not visit the College and awaits the next round. If no better seat is allotted, the existing seat is protected.
Float The applicant accepts the seat but seeks a better subject within the same College. The fee is paid online; the applicant need not visit the College and awaits the next round.
Alter Available only in the first round, and only to an applicant allotted the first preference who is unwilling to take admission. The choices may be edited once through OTP verification. The applicant is treated as a fresh applicant in the next round and cannot reclaim the earlier seat if not selected again.
  • An applicant allotted the first preference may choose only Freeze (or Alter in the first round).
  • Once Freeze is chosen, the applicant must report to the College; failure to do so removes the applicant from subsequent rounds.
  • Where an already admitted applicant is allotted a new seat and chooses Freeze, the earlier admission is cancelled automatically and an online CLC is generated, which cannot be withdrawn. If Slide or Float is chosen, the earlier admission is cancelled and the applicant must obtain a physical CLC from the previous institution and submit it in a later round. If no action is taken, the existing admission remains valid and the new seat is cancelled.
  • All payments are made online only. College and subject choices are locked for the entire Phase.

6. Waiting List / SPOT Admission

  • The College publishes two merit lists, one of selected candidates and one of waitlisted candidates, based on the vacancy position and merit, with first priority to PwD candidates as per the reservation.
  • Waitlisted applicants must report physically on the notified dates with valid identity proof (a representative with valid identity proof is also permitted). The College informs candidates by phone, SMS, WhatsApp and e-mail and maintains a register of communication.
  • Applicants admitted in a previous round may participate for an upper choice (except those admitted at their first preference), subject to obtaining a physical CLC.
  • Fees are paid only as shown in the SAMS e-Space.

7. Documents to be Produced at the College

Originals are verified only at the selected College after allotment. Applicants should bring:

  • Intimation Letter downloaded from the SAMS e-Space (not applicable to SPOT admission) and the CAF print-out;
  • Date-of-birth proof (HSC / CBSE / ICSE certificate), Class X and +2 mark sheets and certificates (and, for PG, the graduation mark sheets and certificate);
  • Caste certificate (SC / ST / SEBC) with barcode, if claimed; residence and income certificates (for scholarships);
  • PwD certificate with barcode (UDID), ESM, SDP, Children of Martyrs, NCC / NSS / Rover / Sports certificates, if claimed;
  • Character / conduct certificate, College Leaving Certificate (CLC) and, where applicable, migration certificate;
  • Three recent passport-size photographs;
  • Anti-ragging undertakings and the undertaking regarding a drug-, alcohol- and tobacco-free campus.

Where a discrepancy is found in marks, category, weightage or personal details, the College does not allow admission or corrects the entry through the online "Error Correction" facility; such applications are treated as fresh applications in the subsequent rounds. Furnishing false or forged documents leads to cancellation of admission and legal action.

8. Transfer Certificate (CLC), Cancellation and Refund

  • The CLC is issued online. A College shall not charge any extra fee for issuing a CLC except the notified processing fee, and shall accept the migration certificate of the last institution attended.
  • If admission is cancelled or a CLC is obtained before the closure of e-admission, the admission fee is refunded, less the processing charge (Rs. 500 for UG and Rs. 1000 for PG).
  • Fees paid earlier by applicants who shift to a Regular Mode seat or to another College are refunded to the bank account given in the CAF.
  • Fee waiver is available for PwD candidates with a disability of 40% or more, except mess charges. This is not applicable to Self-Financing programmes.

9. Important Instructions to Applicants

  • Use only your own valid e-mail address and mobile number; all communication is sent to the registered details through SMS, e-mail, WhatsApp, the SAMS login and the College notice board.
  • Check the SAMS e-Space regularly and complete every step within the notified time. Failure to select an option, make payment or report on time leads to loss of the seat.
  • Payments are accepted online only through SAMS. Do not make payments to any individual or agent.
  • Ragging is strictly prohibited and punishable under law.
  • The schedule of every Phase and round, and any extension or revision, is as notified on the SAMS portal and shall be final.

10. Useful Link

For assistance: Sanjog Helpline 155335 / 1800-345-6770 (6:00 AM to 10:00 PM, all days).
For College-level admission queries, contact:
SAMS Office, S.K.C.G. (Autonomous) College, Paralakhemundi, Gajapati, Odisha

Dr. Dibakar Bauri
Admission In-Charge, Assistant Professor in Physics
S.K.C.G. (Autonomous) College, Paralakhemundi, Gajapati, Odisha
Mobile: 9124510333